PRIVACY POLICY
The National Black Women’s Network (the "NBWN") is a community of passionate and inspirational Black, female business leaders, entrepreneurs and employees who hold are members of the NBWN (" Members") who have access to a range of professional business information, resources and opportunities ("Membership" or "Membership Services").
The National Black Women’s Network (NBWN), its management and all affiliated entities (“we”, “us”, or “our”) understands that your privacy is important to you and that you care about how your personal data is used and shared by the NBWN. The NBWN is committed to respecting and protecting your privacy. This Privacy Policy (the “Policy”) provides you with an overview of how we collect, store and use any personal data that you provide to us or that we collect from third parties.
Please take the time to read this Policy, which contains important information about the way in which we process personal data.
Our registered office is at Suite 601, International House, 223 Regent Street London W1R 8QD
Our data protection officer can be contacted at Data Protection Officer, Suite 601, International House, 223 Regent Street London W1R 8QD or by email at info@nbwn.org or by calling us on 020 7544 1010
Who This Policy Applies To:
This policy applies to::-
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Visitors to our website;
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Our Members;
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Attendees at our events or courses;
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Organisers of events at our sites;
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Prospective Members or customers;
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People who contact us with enquiries;
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Our suppliers and employees of suppliers.
Depending on our relationship, we will collect and use your information in different ways. Please click on the links below to find out the information that we collect about you and how we use this information.
What This Policy Contains
This privacy policy describes the following important topics relating to your information.
Your rights to object: You have various rights in respect of our use of your personal information as set out in section 8. Two of the fundamental rights to be aware of are that:
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You may ask us to stop using your personal information for direct-marketing purposes. If you exercise this right, we will stop using your personal information for this purpose.
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You may ask us to consider any valid objections which you have to our use of your personal information where we process your personal information on the basis of our, or another person's, legitimate interest.
What You Need to Do and Your Confirmation to Us:
Please read this privacy policy carefully to understand how we handle your personal information. By engaging with us in the ways set out in this privacy policy, you confirm that you have read and understood the entirety of this privacy policy, as it applies to you.
1. How Do We Obtain Your Personal Information?
1.1 You may provide us with your personal information voluntarily. We may also receive information about you from third parties such as marketing agencies, market research companies, our suppliers, contractors and consultants, public websites and public agencies, which we refer to as "third party sources" or "suppliers" throughout this policy.
1.2 You may give us personal information about yourself by using the online forms provided on our websites, setting up your Membership with us, using bulletin boards or forums on our websites, or by contacting us by phone, email or other means. This includes, for example, where you provide your personal information to us in order to receive products, deliveries, information or services from us. If you are a supplier, you may also give us personal information about you when you are offering or providing services to us.
2. Collection of Your Personal Information And How We Use It
Please go to the section(s) below that best describes our relationship with you to find out the information that we collect about you and how we use this information. We refer to this as "personal information" throughout this policy.
2.1 Visitors to Our Website
2.2 Our Members
2.3 Attendees At Our Events OR Courses Aimed At Promoting Development Opportunities, Sponsorship And Advertising, And Attendees At Online Conferences Or Meetings
(A) What Personal Information Do We Collect About You?
We, or third parties on our behalf, may collect and use any of the following information about you for the reasons set out below:
(i) your name including your title;
(ii) your postal address;
(iii) your email address;
(iv) video / image for online conference and meetings (only if you choose to share your webcam);
(v) your telephone number;
(vi) your dietary and accessibility requirements;
(vii) health and safety information, including any accidents that you have at one of our sites;
(viii) information provided when you correspond with us; and
(ix) any updates to information provided to us; and
(B) How We Use Your Personal Information
We will collect, use and store the personal information listed above to administer your attendance at our premises, event, course or exam, to judge your entry for the Director of the Year Awards, and to deal with any enquiries or issues you have about our products and services, including any questions you may have about how we collect, store and use your personal information, or any requests made by you for a copy of the information we hold about you.
When attending an event, we will share your name and company name with other delegates to enable you to network with other attendees.
If we do not have a contract with you, we may process your personal information for these purposes where it is in our legitimate interests to allow you to attend our premises or event or to deal with your enquiries.
Please see sections 2.8 and 2.9 for more details about how we use your personal information.
2.4 Organisers Of Events At Our Sites
2.5 Prospective Members Or Customers To Whom We Send Marketing Communications
(A) What Personal Information We Collect About You
We, or third parties on our behalf, may collect and use any of the following information about you:
(i) your name including your title;
(ii) your postal address;
(iii) your email address;
(iv) your telephone number; and
(v) information about your preferences.
(B) How We Use Your Personal Information
We will collect, use and store the personal information listed above, if you have consented or, otherwise, if it is in our legitimate interests, for business development and marketing purposes, to contact you (including by telephone, email, post or social media channels) with information about our products and services which either you request, or which we feel will be of interest to you (including newsletters).
Please see sections 2.8 and 2.9 for more details about how we use your personal information.
(C) Source Of Personal Information.
We may receive some of your personal information from third parties, such as marketing agencies.
2.6 People Who Contact Us with Enquiries
(A) What Personal Information Do We Collect About You?
We, or third parties on our behalf, may collect and use any of the following information about you:
(i) your name including your title;
(ii) your postal address;
(iii) your email address;
(iv) your telephone number;
(v) information provided when you correspond with us; and
(vi) any updates to information provided to us.
(B) How We Use Your Personal Information
We will collect, use and store the personal information listed above to deal with any enquiries or issues you have about our products and services (including around Membership Services), including any questions you may have about how we collect, store and use your personal information, or any requests made by you for a copy of the information we hold about you.If we do not have a contract with you, we may process your personal information for these purposes where it is in our legitimate interests for customer services purposes.
Please see sections 2.8 and 2.9 for more details about how we use your personal information.
2.7 Our Suppliers, And Employees of Our Suppliers
2.8 Whatever Our Relationship With You Is, We May Also Collect, Use And Store Your Personal Information For The Following Additional Reasons:
Further processing
3. Legal Basis For Use Of Your Personal Information
4. How And Why We Share Your Data?
4.1 We may share your personal information with our volunteers and other third parties engaged with the NBWN (such as the chairs, Committee Members and Ambassadors) where it is in our legitimate interests to do so for internal administrative purposes (for example, for operational strategy, compliance, auditing and monitoring, research and development and quality assurance).
4.2 We may sometimes contract with specially selected third parties to supply products and services to you on our behalf.
4.3 We will share your personal information with the following third parties or categories of third parties who act as a data controller in respect of your information which means that they will use your data for their own purpose:
4.4 We will share your personal information with the following third parties or categories of third parties:
(a) our suppliers who deliver our training courses, events, executive coaching and provide our Directors and Advisory Services;
(b) we may share anonymised and aggregated statistical information with our suppliers to demonstrate what interest there has been in any marketing campaigns we have assisted our suppliers in carrying out;
(c) our other service providers and sub-contractors, including accounting and finance services, payment processors, utility providers, suppliers of technical and support services, online conference and meeting providers, insurers, logistic providers, and cloud service providers;
(d) public agencies and the emergency services;
(e) companies that assist in our marketing, advertising and promotional activities;
(f) analytics and search engine providers that assist us in the improvement and optimisation of our website.
4.5 Any third parties set out in 4.4 above with whom we share your personal information are limited (by law and by contract) in their ability to use your personal information for any purpose other than to provide services for us. We will always ensure that any third parties with whom we share your personal information are subject to privacy and security obligations consistent with this privacy policy and applicable laws.
4.6 We will also disclose your personal information to third parties:
(a) if we are under a duty to disclose or share your personal information in order to comply with any legal obligation, any lawful request from government or law enforcement officials and as may be required to meet national security or law enforcement requirements or prevent illegal activity;
(b) in order to enforce or apply our terms of use, our terms and conditions for Members, suppliers or customers or any other agreement or to respond to any claims, to protect our rights or the rights of a third party, to protect the safety of any person or to prevent any illegal activity; or
(c) to protect the rights, property, or safety of the IoD, our staff, our Members, suppliers or customers or other persons. This may include exchanging personal information with other organisations for the purposes of fraud protection and credit risk reduction.
4.7 We may also disclose and use anonymised, aggregated reporting and statistics about users of our websites or our goods and services for the purpose of internal reporting or reporting to third parties, and for our marketing and promotion purposes. None of these anonymised, aggregated reports or statistics will enable our users to be personally identified.
4.8 Save as expressly detailed above, we will never share, sell or rent any of your personal information to any third party without notifying you and, where necessary, obtaining your consent. If you have given your consent for us to use your personal information in a particular way, but later change your mind, you should contact us, and we will stop doing so.
5.How Long We Store Your Personal Information
5.1 We keep your personal information for no longer than necessary for the purposes for which the personal information is processed.
5.2 The length of time for which we retain personal information depends on the purposes for which we collect and use it and/or as required to comply with applicable laws and to establish, exercise or defend our legal rights (For example, for Members we will retain your data for the lifetime of the membership plus six years from the end of the financial year in which the last financial transaction was made and for non-Members we will retain your data whilst we are actively engaged with you and then for 6 years following the end of the financial year in which the last transaction was made.)If you would like further information on how long we retain your data then please contact us at info@nbwn.org.
6. Where We May Transfer Your Personal Information
6.1 Your personal information may be used, stored and/or accessed by staff operating outside the EEA working for us or key suppliers. Further details on to whom your personal information may be disclosed are set out in section 4.
6.2 If we provide any personal information about you to any such non-EEA NBWN affiliates or suppliers, we will take appropriate measures to ensure that the recipient protects your personal information adequately in accordance with this privacy policy. These measures will include the following:
(a) in the case of US based entities, entering into European Commission approved standard contractual arrangements with them, or ensuring they have signed up to the EU-US Privacy Shield (see further https://www.privacyshield.gov/welcome); or
(b) in the case of entities based in other countries outside the EEA, entering into European Commission approved standard contractual arrangements with them (or UK approved equivalent clauses).
6.3 Further details on the steps we take to protect your personal information in these cases is available from us on request by contacting us by email at info@nbwn.org at any time.
7. Risks And How We Keep Your Personal Information Secure
7.1 The main risk of our processing of your personal information is if it is lost, stolen or misused. This could lead to your personal information being in the hands of someone else who may use it fraudulently or make public information that you would prefer to keep private.
7.2 For this reason, the NBWN is committed to protecting your personal information from loss, theft and misuse. We take all reasonable precautions to safeguard the confidentiality of your personal information, including through use of appropriate organisational and technical measures.
7.3 In the course of provision of your personal information to us, your personal information may be transferred to us over the internet. Although we make every effort to protect the personal information which you provide to us, the transmission of information over the internet is not completely secure. As such, you acknowledge and accept that we cannot guarantee the security of your personal information transmitted to our website and that any such transmission is at your own risk. Once we have received your personal information, we will use strict procedures and security features to prevent unauthorised access to it.
7.4 Where we have given you (or where you have chosen) a password which enables you to access your Premium online account, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
8. Your Rights
8.1 You have the following rights in respect of our collection and use of your data under the GDPR. Your rights are as follows:
(a) The right of access to the personal data we hold about you. You have a right of access to any personal information we hold about you. You can ask us for a copy of your personal information; confirmation as to whether your personal information is being used by us; details about how and why it is being used; and details of the safeguards which are in place if we transfer your information outside of the United Kingdom or the European Economic Area ("EEA").
(b) The right to rectification if any personal data we hold about you is inaccurate or incomplete. You have a right to request an update to any of your personal information which is out of date or incorrect.
(c) Right to delete your information. You have a right to ask us to delete any personal information which we are holding about you in certain specific circumstances. You can ask us for further information on these specific circumstances by contacting us using the details in section 13.
(d) The right to restrict (i.e. prevent) the processing of your personal data .You have a right to ask us to restrict the way that we process your personal information in certain specific circumstances. You can ask us for further information on these specific circumstances by contacting us using the details in section 13.
(e) Right to stop marketing: You have a right to ask us to stop using your personal information for direct marketing purposes. If you exercise this right, we will stop using your personal information for this purpose.
(f) Right to data portability: You have a right to ask us to provide your personal information to a third-party provider of services.
This right only applies where we use your personal information on the basis of your consent or performance of a contract; and where our use of your information is carried out by automated means.
(g) Right to object. You have a right to ask us to consider any valid objections which you have to our use of your personal information where we process your personal information on the basis of our or another person's legitimate interest.
8.2 We will consider all such requests and provide our response within a reasonable period (and in any event within one month of your request unless we tell you we are entitled to a longer period under applicable law). Please note, however, that certain personal information may be exempt from such requests in certain circumstances, for example if we need to keep using the information to comply with our own legal obligations or to establish, exercise or defend legal claims.
8.3 If an exception applies, we will tell you this when responding to your request. We may request you provide us with information necessary to confirm your identity before responding to any request you make.
8.4 We aim to give you strong controls on our use of your data for direct marketing purposes, including the ability to opt-out of receiving emails from us or selecting exactly what types of information you wish to receive from us.
8.5 If you have a digital account with the IoD you may be able to access our online portal to view and change some of your details. You will also be able to change your preferences regarding marketing messages. You can access your account here. You can also access all personal information we hold on you by writing to us at: FAO: Data Protection Officer, Suite 501, International House, 223 Regent Street, London W1R 8QD. You can also contact us by email at info@nbwn.org or by calling us on 020 7544 1010.
9. Marketing
9.1 We may collect and use your personal information for undertaking marketing, by email telephone, SMS and post.
9.2 We may send you certain marketing communications (including electronic marketing communications) if it is in our legitimate interests to do so for marketing and business development purposes or, if you are a sole trader or a non-limited liability partnership if you have consented to receive such electronic marketing information.
9.3 However, we will always obtain your consent to direct marketing communications where we are required to do so by law and if we intend to disclose your personal information to any third party for such marketing.
9.4 If you wish to stop receiving marketing communications, you can contact us by email at info@nbwn.org or click the Unsubscribe link in our emails.
10. Under 18
The products and services provided by the NBWN are intended for individuals over the age of 18 and our website and services are not directed at children and we do not knowingly collect any personal information from children.
If you are a child and we learn that we have inadvertently obtained personal information from you from our websites, or from any other source, then we will delete that information as soon as practicable.
Please contact us at info@nbwn.org if you are aware that we may have inadvertently collected personal information from a child.
11. Links To Other Websites
11.1 Our website may contain hyperlinks to websites that are not operated by us. These hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of such third-party websites or any association with their operators.
11.2 This privacy policy only applies to the personal information that we collect or which we receive from third party sources, and we cannot be responsible for personal information about you that is collected and stored by third parties. Third party websites have their own terms and conditions and privacy policies, and you should read these carefully before you submit any personal information to these websites.
11.3 We do not endorse or otherwise accept any responsibility or liability for the content of such third-party websites or third-party terms and conditions or policies.
12. Our Use of Cookies
Please refer to the NBWN Cookie Policy for more information.
13. Contacting Us
13.1 If you have any questions about this Policy and how it affects you, please contact us by email at info@nbwn.org, by telephone on 020 7544 1010, or by post at Suite 601, International House, 223 Regent Street London W1R 8QD.
13.2 In accordance with Article 77 of the General Data Protection Regulation, you may also make a complaint to the Information Commissioner's Office, or the data protection regulator in the country where you usually live or work, or where an alleged infringement of the General Data Protection Regulation has taken place. Alternatively, you may seek a remedy through the courts if you believe your rights have been breached.
14. Policy Review
This Policy was last reviewed in September 2023. The content of the Policy may be reviewed and changed without prior notice. Any changes we make to our privacy policy in the future will be posted on this page and, if any significant changes are made to the Policy, this will be communicated to you.